Illustrative planning scenario
The brief
What they asked for
Twenty-two senior leaders for three days of strategy work, with privacy, good food and no long transfers.
The practical challenge: A venue with a proper working room and breakouts, private dining for the whole group, and a budget that had to be approved in stages.
Snapshot
- Who
- A company's senior leadership team
- When
- May
- Length
- 3 days
- Group
- 22 guests
- Where
- Inland Istria
- Services
- Exclusive-use estate, plenary and breakouts, dining, coaches
Key decisions
What we chose, and why
Exclusive use
An estate booked for the whole group, so every conversation stayed private.
The working room checked in person
Daylight, Wi-Fi under load, sound and the walk to breakouts.
Hospitality that serves the purpose
A winemaker's table on the second night, when the group needed to relax after the hardest session.
A budget in stages
Venue first, then programme, each approved before we committed.
Day by day
How it would run
- Day 1
Coaches timed to two arrival waves from Pula and Trieste. Opening session and dinner.
- Day 2
Strategy sessions. The winemaker's table in the evening.
- Day 3
Closing session and departures.
When plans change
If plans changed
If rain affected day two, the outdoor session would move into the barrel room, prepared the evening before as the agreed alternative.
What success would look like
- Sessions run to schedule
- Spend within the approved budget
- No outsiders in working spaces
- A retreat the team would choose to repeat
The working room decides whether a retreat works. We check it before anything else.
Related
Services and destinations
Illustrative planning scenario showing how we would approach this kind of brief. This is an illustrative planning scenario, not a completed client engagement.
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